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Compliance Manual

Policies and Procedures for the Certification of Academic Eligibility of Student-Athletes

Initial Eligibility
Primary responsibility for determining initial eligibility of prospective student-athletes falls upon the NCAA Eligibility Center. It is the responsibility of the Compliance Office to add prospective students to the Eligibility Center's Institutional Request List. This is triggered by an official visit, issuance of an NLI, or by the completion of a Quick Screen review. The Certification Officer shall use the NCAA Eligibility Center's website and 48-C reports to make the certification decision. The Certification Officer has the responsibility of preparing the Big 12 Eligibility Report, including the certification of all incoming freshman, and forwards the report to the Big 12 Conference prior to each sport's first date of competition.

Continuing Eligibility
The Certification Officer has primary responsibility for determining continuing eligibility. At the beginning of the fall semester, the Certification Officer will determine if each returning student-athlete has met satisfactory-progress, including: 1) having passed the requisite number of hours for the previous term and academic year; 2) having the requisite grade-point average; and 3) having successfully completed the requisite percentage of their degree program. Student-Athlete Services shall also determine if each student has met satisfactory progress. The Certification Officer and Student-Athlete Services shall compare their lists and resolve any differences. The Certification Officer has final authority in the determination of satisfactory progress. The Certification Officer has the responsibility of preparing the Big 12 Eligibility Report, including the certification of all incoming freshman, and forwards the report to the Big 12 Conference prior to each sport's first date of competition.

In preparing the eligibility list, if the Certification Officer determines that a student-athlete has not declared a degree program within the NCAA mandated timeframe, they will immediately notify Student-Athlete Services. Such student-athlete shall not be certified as eligible until the degree program has been declared.

Prior to the start of the spring semester, the Certification Officer will determine if each returning student-athlete has met satisfactory progress, including: 1) having passed the requisite number of hours for the previous term; and 2) having the requisite grade-point average. For those student-athletes who's fourth, sixth, or eighth semester of enrollment is the spring semester, the Certification Officer shall determine if they have successfully completed the requisite percentage of their degree program. Student-Athlete Services shall also determine if each student has met satisfactory progress from the fall semester. The Certification Officer and Student-Athlete Services shall compare their lists and resolve any differences. The Certification Officer has final authority in the determination of satisfactory progress. The Certification Officer has the responsibility of preparing the Big 12 Eligibility report to note any student-athletes whose eligibility status has changed since the previous report and forwarding the report to the Big 12 Conference.

Transfer Eligibility
The Certification Officer has the primary responsibility for determining transfer eligibility. It is the responsibility of the Compliance Office to identify all incoming transfer student-athletes and notify all interested parties, including the Certification Officer, through an Addition/Deletion email. The Admissions Office will review all transfer transcripts to determine transferable and degree applicable hours. Any transferable hours that are not determined to be degree-applicable may be petitioned by the student-athlete to the Dean of the appropriate school to be applied toward the student's specific degree program. Student-Athlete services may assist the student with the petition.

Based upon the transcript evaluation conducted by the Admissions Office, the Certification Officer shall determine transfer eligibility, including: 1) if applicable, whether the student has earned an Associate's Degree; 2) if applicable, whether the student has completed the requisite number of terms at the previous institution; 3) whether the student has completed the requisite number of transferable hours with the requisite grade-point average; 4) whether the student has completed the applicable percentage of their degree program; and 5) whether the student has completed the applicable number of hours in their previous term of enrollment.

The Compliance Office has the responsibility to notify the Certification Officer of any applicable exceptions to the NCAA transfer rule and to forward a copy of any One-Time Transfer exceptions. The Certification Officer has the responsibility of preparing the Big 12 Eligibility report including the certification of all incoming transfer student-athletes and forwarding to the Big 12 Conference prior to each sport's first date of competition.

Monitoring of Full-Time Enrollment
The Certification Officer, the staff member from the Compliance Office responsible for monitoring eligibility and the Academic Advisor for the respective sports shall be responsible for reviewing full-time enrollment reports on a daily basis as generated by the Office of Institutional Research and Testing. Any current student-athletes, including eligibility-exhausted and medically-disqualified student-athletes receiving athletics aid, identified as not being enrolled full-time must be brought to the attention of the Compliance Staff immediately.